Library Services & Reference

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EarphonesInternetInterlibrary LoanMeeting RoomReference ServicesReproduction ServicesPhotograph Reproduction ServicesTutoring and Proctoring

Thomas Balch Library offers a wide variety of services to the Leesburg community and beyond.


Thomas Balch Library will make available, free of charge, one set of disposable earphones for patrons to use with audio-visual archival collections. Patrons wishing to use earphones for other uses, such as internet sites or music, may purchase a pair for $1 and reuse them on subsequent visits, or provide their own.


Thomas Balch Library has public computers with access to the Internet and Thomas Balch Library’s subscription databases. There is a one (1) hour time limit on computer use. Self-service printing is available at $.25 per page.

Thomas Balch Library has wireless internet access (Wi-Fi)!  Please see library staff for connection information. 

Interlibrary Loan

Available to Loudoun County residents with a valid Thomas Balch Library or Loudoun County Public Library card.  $5 per request, limit to 5 requests at one time. Please contact the library using our web-based form or call 703-737-7195 for additional information.

Meeting Room

Thomas Balch Library’s meeting room is available to the public on a fee basis; $10 per hour for non-profits and $20 per hour for for-profits. No admission, donation, or tuition may be required or solicited, and no products or services may be sold. Thomas Balch Library will make its meeting room available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting its use.

The meeting room is generally available Mondays and Fridays from 8:30 a.m. to 5:00 p.m.,  and on Tuesdays, Wednesdays, and Thursdays from 8:30 a.m. to 8:00 p.m.  It is also available on Saturdays from 11:00 a.m. to 4:00 p.m. and Sundays from 1:00 p.m. to 5:00 p.m.  The room is not available during administrative closings or on legal holidays. Certain events, such as those sponsored by Thomas Balch Library or the Town of Leesburg, may take precedence over private organizations.

Please call 703-737-7195 to check on meeting room availability. To review the Meeting Room Use Policy, download the Meeting Room Application - Updated Dec. 2019 .   Complete the application and email it to to reserve the room.

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Reference Services

Although Thomas Balch Library is unable to do extensive research for patrons, we are happy to provide 15 minutes of free general research for patrons unable to visit the library in person (includes queries received via phone, email, mail, or in-person if request left for staff research). Limit 3 requests per month. Patrons will not be charged for reference services provided in the library.  Contact Thomas Balch Library reference staff using our online form  or 703-737-7195.

Reference Service Fee
General Collection Materials

$30.00 per request. Includes up to 1 hour research and up to 10 copies. Limit 3 requests per month

If additional copies are required: $0.50/page, limited to 50 copies per request
Manuscripts, Archives, Rare Books (special handling required) $30.00 per request. Includes up to 1 hour research and up to 10 copies. Limit 3 requests per month. If additional copies are required: $0.50/page, limited to 50 copies per request
Photographic Research $30.00 per hour, limit 4 hours per month
Shipping and Handling       $5 plus cost


For additional information, please review: Reference and Photocopy Fee Schedule Adobe Acrobat or Photographic Reference & Reproduction Fee Schedule Adobe Acrobat.

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Reproduction Services

Thomas Balch Library offers both self-serve and staff-assisted copy services from black & white photocopies from copy machine, printer, or microfilm printer. Sizes: 8 ½” x 11”, 8 ½” x 14”, 11” x 17”. Some restrictions apply when making photocopies. Please be familiar with our Photocopying Policy Adobe Acrobat.

Service Fee
General Collection Materials
(self service, black and white photocopies)
$ 0.25/page, unlimited copies.

Manuscripts, Archives, Rare Books

(black and white photocopies
staff produced, special handling required)

$0.50/page, limit 50 copies per request. 
$5.00 shipping/handling if mailed.

Staff Produced Color Copies $1.00 per page, limit 50 copies per order
Staff Produced Digital Reproductions $2.00 per page, limit 20 pages, Scans will be provided as 200 dpi .pdf files only
Shipping and Handling $5 plus cost


For additional information, please review Reference and Photocopy Fee Schedule Adobe Acrobat

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Photograph Reproduction Services

All photograph reproduction orders are handled by Thomas Balch Library staff. We do not allow either personal scanning devices or digital cameras in the library; see our Photocopying Policy Adobe Acrobat for details.

Reproduction fees for photographs range from $10 to $30. Reproductions may be delivered either digitally or print, and require up to 4 weeks for processing.  Please contact the Library Director regarding the availability of rush services.  Prepayment is required. Additional charges, if any, will be billed before materials are sent.  

There is a limit of 30 photographs per order and/or 30 photographs per person per month.
Depending on your intended use of a photographic reproduction, a Permission to Use Contract may be necessary, and additional usage fees may be assessed. Please review our Photograph & Manuscript Reproduction Usage Fee Schedule Adobe Acrobat. Click for a sample contract Adobe Acrobat.

For detailed information, including processing time, rush service fees, and postage and handling charges, please see Photographic Reference & Reproduction Fee Schedule Adobe Acrobat.

Tutoring and Proctoring

Thomas Balch Library does not allow tutoring-for-hire in either its public areas or its meeting room, and is unable to proctor exams.

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