Banquet Hall Rental FAQs

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Frequently Asked Questions

When do I need my reservation in by?
In the height of the spring, summer and fall season, it is highly recommend that you make your reservation 6 months to 1 year in advance.

Who do I speak with about booking the Banquet Hall?
You can download a detailed event packet, submit an online request, e-mail rentalcoordinator@leesburgva.gov, or you can call the rental coordinator at 703-737-2371 for additional information.

Are outside caterers allowed to work in your banquet hall?
Yes! Because everyone's taste in food is different and unique, we recommend that you choose your own caterer. Whether you have a family member, a friend or a professional caterer your event, you’re guaranteed the food is prepared the way you like. Don't settle for a banquet facility that makes you buy their food. It's your special day. The choice should be yours!

Do you require customers to use a specific list of vendors?
No, however, vendors must be licensed and insured.

Can I have alcohol at my event?
Yes, you can have beer and wine only between the hours of 5:00pm - 10:00pm. Alcohol is permitted within your rental area only. A certificate of insurance and an alcohol liability document are needed and you are required to abide by state regulations.

I plan to serve alcohol, am I required to have security on site?
Security is required for all events serving alcohol with 150 or more guests and some events may require security as determined by parks and recreation staff. We contact the Town of Leesburg Police Department and make the necessary arrangements.  The fee for the Police Department is $60/hr.

Is there handicap access and parking?
Yes, our facility complies with current ADA requirements. Several handicap accessible spots are located near the front entrance.

Do you offer valet parking?
No.

Do you have cooking facilities?
The facility has a full service kitchen available for use, fees may apply. If you or your caterer are going to use the kitchen, you will be required to bring in your own supplies.

Can I store things in the refrigerator or freezer?
You are welcome to store items in the refrigerator and/or freezer, but you will be required to remove all items by the end of your rental. All items left in the refrigerator or freezer will be thrown away.

Do you have an ice maker?
Yes. For large events we encourage you to have additional ice on hand.

When can I start my set up?
You can start setting up your room at the start time indicated on your receipt. At times we are able to allow you to start prior to your start time, but this is on a case-by-case basis and requires prior approval.

How late can I rent the room?
The latest time the social hall can be rented until is midnight.

Is there a security deposit?
Yes, there is a $200 security deposit required for all events and is fully refundable within 48 hours after the event if there are no contractual violations.

What is the maximum capacity?
Depending upon the type of rental will determine the number of people we can accommodate in the social hall. Each of the three rooms can hold approximately 48 people seat banquet style. The entire social hall can typically accommodate approximately 168 people.

Does the facility allow storage before or after my event?
We do not permit storage of any kind before or after your event.

I have rented supplies from a rental company, how early can my items be dropped off and when do they need to be picked up by?
Supplies can be dropped off/ picked up the day of your event. Storage space is very limited and supplies not picked up at the end of the rental will incur a $200/day fee

Can I use the patio?
You are welcome to use the patio located next to the social hall.

What type of tables do you have? What sizes are your tables and how many people fit at a table?
We have three types of tables.
Round tables – 60 inches and can hold 8 people per tables
Rectangular tables – 6 feet and can hold 6 people per table
Lecture style tables – 5 feet and can hold 2 people per table

Can I decorate the room for my party?
Yes, but we do have limitations. We do not allow the following: glitter, confetti, flower petals, tape on our walls, silly string or noise-makers. Otherwise you should be okay, just ask us if you are unsure. All decorations must be down by the end of your event.

Are candles permitted and can I light them?
Yes votive candles and candles enclosed by globes or hurricanes are permitted. Locations of candles must be approved in advance.

Is there Wi-Fi available?
Wi-Fi is available but service and bandwidth are not guaranteed. We also have Ethernet ports available in the banquet hall for your use.

Do you provide dishes, silverware, and linens?
We do not supply any table linens, flatware, silverware, or glassware. Rental Companies or caterers can provide these items.

Can I have a DJ or amplified music?
DJ’s and amplified music are permitted inside the facility, but not outside. We also have a sound system equipped with microphones that is available for use.

Who decorates the banquet room and what type of decorations and can I use?
The staff at Ida Lee will set up your tables and chairs. From there, you may decorate the hall yourself or hire a professional. Only blue painters tape is permitted on the walls. We simply ask that you not use hammers, nails, staple guns, glue, pushpins, tacks, or fasteners or adhesives. The use of birdseed, rice, flower petals, confetti, glitter and silly string is also prohibited and nothing can be hung from the ceiling or light fixtures.

Do I need to clean up after my event?
You are required to do a basic clean up after your event. Please refer to your contract to outline the clean-up details.

What is your cancellation policy?
At the time of cancellation a prorated fee is as follows:
o More than 30 days, but less than 60 days prior to the rental date, 25% of the rental fee
o Less than 30 days, but more than 14 days prior to the rental date, 50% of the rental fee
o Less than 14 days prior to the rental date: full rental fee