The Banquet Hall at Ida Lee Recreation Center

The lower level has separate entrances and over 3,000 square feet of event space	The full banquet room can accommodate up to 112 people for seated banquets with dance floor
Full service catering kitchen featuring multiple ovens	Outdoor patio that can seat up to 80 people

Forms and Links

Alcohol Use Permit

Rental Request

How early should I reserve?
We recommend that you make your reservation 6 months to 1 year in advance.

Who do I speak with about booking the Banquet Hall?
You can submit an online request, e-mail rentalcoordinator@leesburgva.gov, or you can call the rental coordinator at 703-737-2371 for additional information.

Are outside caterers allowed to work in your banquet hall?
Yes, you may choose your own caterer.

Do you require customers to use a specific list of vendors?
No, however, vendors must be licensed and insured.

Can I have alcohol at my event?
Yes, alcohol can be served from 11:00am to 9:30pm. Alcohol is permitted within your rental area only. A certificate of insurance and an alcohol liability document are needed and you are required to abide by state regulations.

Security is required for all events serving alcohol with 130 or more guests and some events may require security as determined by parks and recreation staff. We contact the Town of Leesburg Police Department and make the necessary arrangements.  The fee for the Police Department is $130/hr.

Is there handicap access and parking?
Yes, our facility complies with current ADA requirements. Several handicap accessible spots are located near the front entrance.

Do you have cooking facilities?
The facility has a full service kitchen available for use, additional fees apply. If you or your caterer are going to use the kitchen, you will be required to bring in your own supplies. You are welcome to store items in the refrigerator and/or freezer, but you will be required to remove all items by the end of your rental. All items left in the refrigerator or freezer will be thrown away. By the end of your rental, the kitchen must be completely cleaned by you or your caterer. 

Do you have an ice maker?
Yes, however for large events we encourage you to have additional ice on hand.

When can I start my set up?
You may start setting up your room at the rental start time indicated on your receipt.

How late can I rent the room?
The banquet hall can be rented as late as 11:00pm.

Is there a security deposit?
Yes, there is a $250 security deposit required for all events that will be charged if there are there are contractual violations.

What is the maximum capacity?
The entire social hall can accommodate approximately 144 guests, seated banquet style with no dance floor. With a dance floor, the social hall can accommodate approximately 112 guests. The maximum capacity for your event is determined by the amount of space you have rented.

Does the facility allow storage before or after my event?
We do not permit storage of any kind before or after your event.

I have rented supplies from a rental company, how early can my items be dropped off and when do they need to be picked up by?
Supplies must be dropped off/picked up the day of your event. Supplies not picked up at the end of the rental will incur a $200/day fee

Can I use the patio?
You are welcome to use the patio when renting the social hall.

What type of tables do you have? What sizes are your tables and how many people fit at a table?
We have five types of tables:
Round tables – 60 inches (8 people per table)
Rectangular tables – 6 feet (6 people per table)
Cocktail round – 30 inches (no seating)
Bistro round – 30 inches (4 people per table)
Lecture style tables – 5 feet (2 people per table)

Is there Wi-Fi available?
Wi-Fi is available but service and bandwidth are not guaranteed. We also have Ethernet ports available in the banquet hall for your use.

Do you provide dishes, silverware, and linens?
We do not supply any table linens, flatware, silverware, or glassware. Rental Companies or caterers can provide these items.

Can I have a DJ or amplified music?
DJs and amplified music are permitted inside the banquet hall only. No amplified music is permitted outside. We have a sound system equipped with microphones that is available for use.

Who decorates the banquet room and what type of decorations and can I use?
The staff at Ida Lee will set up your tables and chairs. From there, you may decorate the hall yourself or hire a professional. Only blue painters tape is permitted on the walls. Please do not use hammers, nails, staple guns, glue, pushpins, tacks, fasteners, or adhesives. The use of birdseed, rice, flower petals, confetti, glitter and silly string is also prohibited. Nothing can be hung from the ceiling or light fixtures, and you cannot block or cover any doors.

Do I need to clean up after my event?
You are required to do a basic cleanup after your event. Please refer to your contract for cleanup details.

What is your cancellation policy?
At the time of cancellation, a prorated fee is applied in accordance with the following schedule:
o More than 30 days, but less than 60 days prior to the rental date, 25% of the rental fee
o Less than 30 days, but more than 14 days prior to the rental date, 50% of the rental fee
o Less than 14 days prior to the rental date: full rental fee