The Town of Leesburg strongly encourages innovation, promotes career development, and offers a competitive benefits package to employees. Benefits include membership to the Town’s full-service recreation center, telecommuting and flexible scheduling for many positions, enrollment into the Virginia Retirement System, excellent healthcare insurance, and other fringe benefits. The following information is provided as an overview of the Town’s benefits package for regular full-time employees.

The Town of Leesburg expects to continue to provide a competitive and comprehensive benefits package to its eligible employees, however the Town reserves the right to amend, modify or eliminate benefits programs at any time.

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Health Insurance

Key Advantage 250, PPO Plan

Read the benefits summary to learn more about Key Advantage 250.

All regular full-time and regular part-time employees, and their eligible dependents, are eligible for enrollment in the Town's Key Advantage 250, PPO Plan which bundles health, vision and dental insurance. The cost to provide this benefit for employees and their eligible dependents is currently shared by the employee and the Town.

Health Insurance

Visit the Anthem website or call 800-552-2682 to learn more about health insurance benefits.

Dental Insurance

Visit the Delta Dental website or call 888-335-8296 to learn more about dental insurance benefits.

Vision Insurance

Visit the Blue View Vision website or call 800-552-2682 to learn more about vision insurance benefits.

Health Insurance Opt-Out Program

Regular full-time (RFT) and regular part-time (RPT) employees have the opportunity to participate in the Town’s Health Insurance Opt-Out Program. Eligible RFT employees will receive $80 bi-weekly ($40 for RPT employees) if waiving health insurance coverage for the plan year. This taxable payment will be included in your bi-weekly paycheck, which can be used towards flexible spending, the Town’s 457(b) Deferred Compensation Plan or other voluntary benefits. Proof of health insurance coverage is required.

Retirement

Virginia Retirement System

Visit the Virginia Retirement System website or call 1-888-827-3847 to learn more about retirement benefits.

Effective July 1, 2012, as required by the Virginia General Assembly, eligible employees will contribute 5% of their salary to their member accounts. VRS members are vested when they have five (5) years of VRS service credit. Service Retirement is a defined benefit based on a member's average final compensation, years of service, and age at retirement. Employees are automatically enrolled into one (1) of the three (3) VRS retirement plans outlined below.

Plan 1

Members with service credit before July 1, 2010, are eligible to retire with unreduced benefits at age 65, with at least five (5) years of service, or at age 50 with at least 30 years of service. An employee's highest consecutive 36 months of creditable compensation is used as the average final compensation.

Plan 2

Members hired or rehired on or after July 1, 2010, with no pre-July 1, 2010, service credit, are eligible to retire with an unreduced benefit at their normal social security retirement age with at least five (5) years of service credit, or when age and years of service credit equal 90. An employee's highest consecutive 60 months of creditable compensation is used as the average final compensation.

Hybrid Plan

This plan applies to members hired on or after January 1, 2014, with no prior VRS service credit. This plan also applies to eligible VRS Plan 1 and VRS Plan 2 members who elected to opt into the plan during the election window that was held January 1, 2014-April 30, 2014, for an effective date of July 1, 2014. Public safety employees covered by enhanced hazardous duty benefits are not eligible for the Hybrid Plan. This plan offers a defined benefit component and defined contribution component (similar to 401K). The Hybrid Plan does not offer disability retirement benefits; instead, Hybrid Plan members have a separate program of short and long term disability benefits.

Nationwide

Visit the Nationwide website or call 877-677-3678 to learn more.

The Town’s 457(b) Deferred Compensation Plan allows an employee to defer up to $23,500 annually (calendar year 2024 limit). The minimum deferral amount is $15 per pay period. Amounts deferred are not subject to federal and state income taxes. The Town matches $15 per pay period.

Paid Leave

Annual and Sick Leave Plan

The Annual and Sick Leave Plan is for regular full-time and regular part-time employees hired before June 30, 2025.

Annual Leave

At the time of hire, six (6) months of annual leave will be advanced to all regular full-time employees (and regular part-time employees) up to, and including, Grade 14, based on the accrual rate associated with the first year of employment, as set out below. Annual leave earned by new employees for the first six (6) months will be applied toward this advance. Beginning the seventh month of employment, those employees will begin to accrue leave at the rate associated with the first year of employment.

New hires at Grade 15 and above will be granted 15 days of annual leave on their hire date and each subsequent anniversary date until the fourth anniversary. On the fourth anniversary date, those employees will begin to accrue annual leave at the same rate as all other regular full-time employees.

Regular part-time employees who work an average of 20 hours or more per week shall be eligible to accrue annual leave benefits at half the rate of regular full-time employees.

Sick Leave

At the time of hire, six (6) months of sick leave will be advanced to all regular full-time employees (and regular part-time employees), regardless of position grade, based on the accrual rate, as set out below. Sick leave earned by new employees for the first six months will be applied toward this advance. Beginning the seventh month of employment, employees will begin to accrue leave at the rate, as set out below.

Paid Time Off (PTO) Plan

Regular full-time and regular part-time employees hired after June 30, 2025, and employees that opt into the PTO plan will accrue and use PTO in accordance with this policy.

Paid Time Off is intended to be used for reasons employees need to be absent from work, including but not limited to, vacations, personal or family business, illness, family illness, injury or death, doctors’ appointments, or other FMLA qualifying events as described in Section 6.8 Family and Medical Leave Act (FMLA), etc. Employees receiving PTO do not receive annual or sick leave but are eligible for other types of leave offered by the Town.

Holidays

The Town provides all regular full-time employees with a minimum of 12.5 paid days off from work for each calendar year for holiday observance. All eligible regular part-time employees scheduled to work an average of 20 hours or more per week on a continuous basis shall receive half of the holiday pay for each holiday that regular full-time employees receive.

View the holiday schedule.

Sick Leave Sharing

If an employee has suffered an incapacitating and life-threatening illness or injury, his/her department head may apply for sick leave sharing on the employee's behalf. Donated leave must be approved by the Town Manager.

Family Leave

The Town of Leesburg will provide up to six (6) weeks of paid family leave to eligible employees in a rolling 12-month period for the purposes of tending to family medical needs. Paid family leave is intended to be used for the following circumstances:

1. The birth of an employee’s child or the placement of a new child with an employee in connection with adoption or foster care to bond with a newborn, newly adopted, or newly placed child (age 17 or younger).
2. To care for a spouse, domestic partner, child, or parent due to a serious health condition. This leave does not extend to other family members who are not listed.

For this policy to apply, the employee must request leave in advance under the Family and Medical Leave Act (FMLA). Paid Family Leave will run concurrently with FMLA, as applicable.

Bereavement Leave

All eligible employees shall be granted up to five (5) consecutive work days of leave with pay for a death occurring in the employee’s immediate family. For extended family members, three (3) consecutive work days of leave with pay will be granted.

MyChoice Benefit

All regular full-time employees are eligible to participate in an optional benefit plan. Subject to annual appropriations, the amount available for each employee shall be $1,000. These funds may be used for pre-tax options, such as flexible spending accounts or towards the Town’s 457(b) Deferred Compensation Plan. Employees may also elect post-tax options by either receiving a one-time lump sum payment or bi-weekly payments. Employees starting after July 1st will receive a prorated amount of the MyChoice Benefit.

Life Insurance

Group Term Life Insurance

Securian Financial

Visit the Securian Financial website or call 1-800-447-2258 to learn more.

Eligible employees are automatically covered for life and accidental death and dismemberment (AD&D) coverage equal to two times the annual salary each. Coverage is provided at no cost to the employee.

Optional Group Term Life Insurance

Securian Financial

Visit the Securian Financial website or call 1-800-447-2258 to learn more.

Additional group term life coverage is available for up to four (4) times the employee’s salary. Coverage may also be purchased for your spouse and/or eligible child(ren), and is paid via payroll deduction. The employee pays the full cost for this coverage.

Whole Life Insurance

Transamerica Whole Life with Long Term Care

Visit the Transamerica website or call 1-888-763-7474 to learn more.

Employees may purchase additional whole life insurance with long term care. You may keep this policy upon termination of employment with the Town.

Long Term Disability

The Hartford

Visit the Hartford website or call 860-547-5000 to learn more.

The Town’s long term disability plan provides partial income continuation for regular full-time employees who are disabled and cannot perform the duties of their job. Benefits begin the day after the 30-day elimination period. The plan provides a monthly benefit of 60% of pre-disability earnings, up to a maximum monthly benefit of $5,000 reduced by income from other sources.

Accidental and Critical Illness

Allstate

Visit the Allstate Benefits website or call 1-800-348-4499 to learn more.

Voluntary Accident Coverage

Voluntary Accident Coverage provides benefits for any on or off the job accidental injuries with benefits payable for hospitalization, emergency room treatment, intensive care, fractures and more.

Voluntary Critical Illness Coverage

Voluntary Critical Illness coverage supplements any other medical coverage. Benefits are paid directly to the employee. These benefits are portable.

Employee Assistance Program (EAP)

Anthem through The Local Choice

Visit the Anthem EAP website or call 1-855-223-9277 to learn more.

Provides free and confidential assistance as related to problems or issues that are affecting the employee personally or at work. EAP services include assessment and referral to appropriate resources, and are available to the employee and his/her immediate family.

Bree Health

Visit the Bree Health website or call 1-800-327-2255 to learn more.

Bree Health leverages over four decades of experience by connecting you to mental health resources and services proven to enhance their quality of life.

Flexible Spending Accounts

Flexible Benefit Administrators

Visit the Flexible Benefit Administrators website or call 1-800-437-3539 to learn more.

Regular full-time employees may defer $3,050/year for unreimbursed medical expenses and/or up to $5,000/year for dependent day care. Participation allows a portion of your salary to be redirected to provide reimbursement for these types of expenses.

Fitness Membership

Ida Lee Recreation Center

Visit the Ida Lee Recreation Center website or call 703-777-1368 to learn more.

Regular employees and their dependents may enjoy membership at the Ida Lee Recreation Center free of charge. This is a taxable fringe benefit and employees who elect to become members will be required to pay tax on the total value of the membership.

Legal Insurance

Legal Resources

Visit the Legal Resource website or call 1-800-728-5768 to learn more.

Covers the attorney fees for the most commonly used legal services. This voluntary benefit covers you, your spouse and dependent children (up to age 19, or 23 if enrolled as a full-time student). Members have immediate and ongoing access to comprehensive legal coverage, services and expertise.

Tuition Reimbursement

Regular full-time employees may take courses which relate to their position at an approved institution. Preliminary approval must be obtained from the department director, the Human Resources Director and the Town Manager before a course begins. The Town reimburses up to 75% of tuition (up to a maximum of $5,000) for each fiscal year.

Workers’ Compensation

VAcorp

Visit the VAcorp website or call 1-888-822-6772 to learn more.

To provide for payment of an employee’s medical expenses and for partial salary continuation in the event of a work-related accident or illness, employees are covered by workers’ compensation insurance. The amount of benefits payable and the duration of payment depend on the nature of the injury or illness. In general, however, all medical expenses incurred in connection with an injury or illness are paid in full, and partial salary payments are provided beginning with the eighth consecutive day of your absence from work.

Credit Union Membership

Loudoun Credit Union

Visit the Loudoun Credit Union website or call 703-777-4744 to learn more about becoming a member.

Regular full-time employees are eligible to join the Loudoun Credit Union.

Direct Deposit and Pay Days

Your paycheck is automatically deposited in the bank or credit union account of your choice. There are 26 pay periods per year. Pay periods start on Monday and end on the Sunday two weeks later. Employees are paid on the Friday of the following week after the pay period ends.