Scope:

The Town of Leesburg is seeking proposals from qualified firms to provide Facilities Conditions Assessments (FCA). FCAs will provide a detailed evaluation of the physical condition of Town buildings, systems, equipment and components to establish acceptable levels of service and risk and support long-term planning of maintenance and capital improvements.  Work will include on-site data collection and asset barcode labeling as well as population of the Town’s asset management software with asset information. The consultant will provide asset lifecycle modeling, ongoing management of models as well maintain a visualization dashboard for Town staff to interface with the data. This work will include an initial FCA report and presentation slides with recommendations for Town priorities, levels of service, risks and long-range operations funding and capital planning and annual updates of the models, recommendations and visualization dashboard.

Pre-Proposal Meeting:

A virtual non-mandatory pre-proposal meeting will be held on Thursday, March 5, 2026 at 2:00 p.m. It is encouraged that all Offerors attend this meeting to gain a thorough understanding of the Town’s needs. The pre-proposal meeting will be live streamed via Microsoft TEAMS and made available to the public. See details below.

Microsoft TEAMS Meeting Details:
• To join the meeting and view the video shared by the Town of Leesburg from your computer, please see the following link: Town of Leesburg - Pre-Proposal Meeting - RFP No. 100314-FY26-15 (Facilities Conditions Assessments) | Meeting-Join | Microsoft Teams

• To join the meeting via phone, please see the following dial-in info: (689) 218-0588
• Meeting Conference ID: 991 595 609#

Documents:

RFP No 100314-FY26-15 Facilities Conditions Assessments

Addendum No 1 - RFP No 100314-FY26-15

Addendum No 2 - RFP No 100314-FY26-15

Notice of Intent to Award