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Expand/Contract Questions and Answers

How do I change or correct my address on my accounts?
A:

If you move before or after the renewal cycle, it is important to notify us of any address changes. Please contact us by phone 703-771-2701 or e-mail bl@leesburgva.gov. Please be sure to include the account numbers. You must also indicate whether the change is for only the mailing address or also for the physical address.

If the business is home-based, you must fill out a new home occupancy permit for the new address and submit the application to the Planning and Zoning Department for approval.   

What if I don't know what my gross receipts were by the March 1 business license filing and payment deadline?
A:
Virginia Code § 58.1-3703.1 A 2 c authorizes the Town of Leesburg to grant a business license filing extension prior to the due date for reasonable cause. Reasonable cause being a failure to file despite the exercise of ordinary business care and prudence. The reason for failing to file must be such that a prudent businessperson would have acted similarly under the circumstances. The extension may be granted upon payment of a reasonable estimate of the license tax due. Please contact the office by phone or e-mail should you require a BPOL filing extension.
I am starting a small home-based business. Do I need a business license?
A:
Businesses located in Town of Leesburg, including those that are home-based, are subject to a gross receipts tax. Gross receipts are the income of a business before any deductions are made. You are required to register your business with the Town of Leesburg within 30 days of commencing operations. Forms and step-by- step instructions are available on the Town website.
What do I need to do to close my business?
A:
In order to close your business and thus end your tax liability for a specific business account, you must notify the Town of Leesburg in writing. Mail or e-mail the following information: Name of the Business Owner, Trade Name of the Business, Federal Employer Identification Number (FEIN) or Social Security Number (SSN) associated with the accounts, and the account numbers, along with the exact date the business closed. This statement must be signed by the owner or an officer listed with our office.
What do I need to do to get my name corrected on my business tax account?
A:
If this is strictly a name change and your tax identification number has not changed, fax or email us the new name. If the name change involves a new Federal Employer Identification Number (FEIN), you will need to complete a new Business Tax Declaration as this is a new entity for tax purposes. Also, please do not forget to supply a written statement closing the original entity if it is appropriate. This information can be either mailed or sent to bl@leesburgva.gov. Our mailing address is: Town of Leesburg, 25 West Market Street, Leesburg VA.
In reviewing the information I supplied to your office, I realized that I filed incorrectly. How do I make necessary changes?
A:
If you have submitted a filing and later realize it contained errors, you must correct the information in writing. The corrected version must include the original information, a statement as to what was incorrect, and the "new" corrected information. You also need to provide a copy of your schedule “C”. Please make sure to include a contact name and phone number in order for us to make contact if we need clarification or further documentation. This information can be either mailed or sent to bl@leesburgva.gov. Our mailing address is: Town of Leesburg, 25 West Market Street, Leesburg VA.
I would like to send my renewal information overnight, but UPS, FedEx, etc. will not use a Post Office Box for the address. What address do I use?
A:
Overnight packages for the Town of Leesburg may be sent to:

Town of Leesburg
25 West Market Street
Leesburg, VA 20176
Why does my bill reflect a late filing penalty?
A:
You are required to file a Personal Property Tax Return by March 1st with the Town of Leesburg. A 10% penalty is assessed on the tax for the non-filing or late filing of a tax return. This penalty becomes a part of the tax due.
How do I file my local business taxes?
A:
Business Professional Occupational Licenses (BPOL) must be renewed by March 1. Renewal applications will be mailed and should be completed and returned by mail or dropped off at Town Hall for processing. Please be aware that although the license period is for the 12 months of the calendar year, the existing business license is valid until the March 1 renewal deadline of the next year.
What information is required to obtain a business license?
A:
The owner name, trade name, business address, nature (description) of business, estimated first year gross receipts, and begin date must be supplied to the Town of Leesburg in order to obtain a business license. Applicants should also check with the Town of Leesburg Planning and Zoning Department to determine if regulatory permits are required.
How do I obtain a business license?
A:

Applicants must apply for a business license either by mail or in person at: 
25 West Market Street, Leesburg, VA 20176

Forms can be downloaded from the Town's webpage. 

Businesses located at residential addresses must also obtain a Home Occupation Permit or Non-Residential Use Permit from Community Development. Permits are issued after certain zoning requirements are met. For further information, contact the Town of Leesburg Planning and Zoning Department.

What if I do not receive a BPOL renewal?
A:
If you do not receive a renewal, contact the Town of Leesburg before the due date at 703-771-2701 or bl@leesburgva.gov. The law clearly states that the taxpayer is required to know the due date, determine the amount owed and pay it on time, even when a bill is not received by the taxpayer.

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