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PURPOSE - It is the responsibility of the Town of Leesburg's Procurement staff to procure the goods and services needed to carry out Town business in compliance with the Virginia Public Procurement Act (the "ACT"). 

The purpose of the ACT is to enunciate the public policies pertaining to governmental procurement from nongovernmental sources, to include governmental procurement that may or may not result in monetary consideration for either party. The ACT applies whether the consideration is monetary or nonmonetary and regardless of whether the public body, the contractor, or some third party is providing the consideration.

The expected outcomes of the ACT are:

  1. Public bodies in the Commonwealth obtain high quality goods and services at reasonable cost
  2. All procurement procedures be conducted in a fair and impartial manner with avoidance of any impropriety or appearance of impropriety
  3. All qualified vendors have access to public business
  4. No offeror be arbitrarily or capriciously excluded
  5. Competition be sought to the maximum feasible degree
  6. Procurement procedures involve openness and administrative efficiency
  7. Individual public bodies enjoy broad flexibility in fashioning details of such competition 
  8. Rules governing contract awards be made clear in advance of the competition
  9. Specifications reflect the procurement needs of the purchasing body rather than being drawn to favor a particular vendor
  10. Purchaser and vendor freely exchange information concerning what is sought to be procured and what is offered.

BID LIST - The Procurement Office utilizes the centralized Bidders List maintained by the Commonwealth’s Division of Purchases and Supply. To register your firm for inclusion on this list, go to www.eva.state.va.us and click on the “VENDOR” tab. Town staff are encouraged to utilize this list in developing their sources of suppliers to be invited to participate in any given procurement transaction.

BUSINESS OPPORTUNITIES - The Procurement Office posts all formal Invitation for Bids and Request for Proposals on the Town’s Bid Board, the Town's Public Notice Board and on "eVA", the Commonwealth’s e-Procurement site.

POLICIES - The Town's procurement policy was modified by the Town Council on June 13,2012.  Procurement Policy 2012

Pursuant to the Public-Private Education Facilities and Infrastructure Act of 2002, as revised
and Public-Private Transportation Act of 1995, as revised the Town adopted a combined PPEA/PPTA procedures (PDF 148K).

Virginia Public Procurement Act

PROCUREMENT VALUES AND GUIDING PRINCIPLES -Public procurement as a profession, organizationally and individually adhere the the Values and Guiding Principles adopted by the NIGP Board of Directors on October 23, 2010.

QUESTIONS - Procurement questions should be directed to: Kathy S. Elgin, CPPB, CPPO, kelgin@leesburgva.gov.

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Last updated: 11/20/2013 12:44:54 PM